Job Description

Overview

Position: Personal Assistant to the Chief Brand Officer (CBO) at Pura Vida Miami. The Personal Assistant will support the CBO to ensure the smooth and efficient operation of the executive office, including calendar management, travel coordination, and personal/administrative tasks. The ideal candidate is proactive, highly organized, and discreet.

Responsibilities

Calendar Management

• Efficiently manage and coordinate the CBOs calendar, prioritizing meetings, appointments, and commitments to ensure optimal time utilization.



• Prepare daily agendas along with relevant materials and information.



• Anticipate and handle scheduling conflicts, last-minute changes, and shifting priorities.

Meeting & Communication Support

• Prepare agendas for meetings attended by the CBO and ensure necessary materials are available in advance.



• Take meeting minutes, track action items, and follow up on key deliverables when required.



• Screen and prioritize incoming requests, inquiries, and visitors to ensure efficient use of the CBOs time.

Travel Coordination

• Arrange all travel logistics, including flights, accommodations, and ground transportation, ensuring seamless travel aligned with the CBOs preferences.



• Develop detailed itineraries for business trips.



• Proactively adjust travel plans as needed.

Personal and Administrative Support

• Handle personal arrangements for the CBO, such as reservations, appointments, and errands.



• Coordinate house-related repairs as needed.



• Support social media management as part of executive duties.



• Provide transportation for family members when household staff are unavailable.



• Ensure the CBOs office remains organized, well-stocked, and running smoothly.



• Manage meal coordination and personal preferences throughout the day.



• Drive the CBO to meetings and appointments as required.



• Maintain confidentiality and discretion in all tasks.

Qualifications

• Proven experience as an Executive or Personal Assistant supporting C-suite executives.



• Proficiency in using office software, calendar tools, and other technology platforms to streamline tasks and improve productivity.



• Exceptional organizational and multitasking skills, with the ability to anticipate needs and adapt to changing priorities.



• Experience managing personal tasks for executives, ensuring a seamless blend of business and personal support.



• Strong written and verbal communication skills, including professional correspondence and stakeholder interactions.



• Unwavering attention to detail and the ability to handle sensitive information with absolute confidentiality.



• Flexibility to work extended hours and weekends as needed.



• Possession of a valid drivers license with a clean driving record for occasional errands or transportation needs.



• Ability to travel with the CBO as required, sometimes on short notice.

Benefits

• Health & Wellness Medical, Dental & Vision



• PTO



• Discounted Meals



• 401(k) Plan with Company Match

Agency Disclaimer

Weve got this covered! At Pura Vida Miami, our Talent Acquisition team leads all hiring efforts internally. We do not accept unsolicited resumes from agencies. Any resumes sent without a signed agreement in place (including those sent directly to our team or hiring managers) will be considered property of Pura Vida Miami and we wont be responsible for any fees. If youre interested in partnering with us, reach out to our Talent team first. Were happy to connect the right way!

Details

• Seniority level: Mid-Senior level



• Employment type: Full-time



• Job function: Other



• Industries: Restaurants

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